Folders and links to website' pages

Hi everyone
I would like to ask a question regarding folders on windows xp OS and I think its the best way to ask in on random chosen example:
I have 5 folders:

folder1
folder2
folder3
folder4
folder5

They contain different amount of files.

I have two softwares, lets call them software X and software Y.

Software X has number of features but I will mentoin just three of them, relevant to my question:
- based on some (not all) ID3v2 tags and words of filenames' that are NOT already in ID3v2 tags, it construct the searching keyword (several words - it takes what is given, if specific section of ID3v2 tag, doesn't exsist but should be used, then of course it cannot take data and use it for searching keyword) and does the search on some website. If the result is found, on exact searching keyword (but under some conditions if some words don't appear on the page) then it provides the clickable link

- since the links must be clickable, it creates the html file with the list of links for folders. Html file is easy to be editable. So if the link isn't found, foldername is provided and therefore I have to manually search for the link. If I find it, I change the line (html files can be edited in txt) from foldername to actual link. If I don't find, I delete the line with foldername and after saving the file with this collection of links, the exactly the same folder gets permanently deleted (without moving to recycle bin)

- based on alphabetically sorting of foldernames (folders that begin with symbol ''('' are located firstly in the group of folders, then come the folders that start with symbol ''['' then the ones that start with symbol ''_'', then the ones that start with number and after that come the ones based on english alphabet letters - of course there is a chance of other symbols also) the order of links must equal.

Example:

I have folders:

(folder1
[ folder2
[folder3
8folder4
aa folder5

List of links is then the following:

(folder1's link
[ folder2's link
[folder3's link
8folder4's link
aa folder5's link

Presuming that the [folder3's link wouldn't be found, the list of links would look like this:

(folder1's link
[folder2's link
[folder3
8folder4's link
aa folder5's link

Note that in the third line is actual foldername instead of link that hasn't been found.

Software Y has also a number of features but I will mentoin only relevant one to my question (which I haven't asked yet):

- picks up each link in the list of links and, based on some words that appear on the webpage of this link, it tags the foldername (so it changes its name) and filenames inside that folder. It is extremly important ( ! ) that it tags the correct folder based on the link to which it belongs. Thats why the list of links must equal (from order point of view) to the list of folders. Some of the folders are eliminated from tagging process but this doesn't matter to my question.

Also when exactly the foldernames and their files gets renamed - before or after moving of those folders (moving and NOT copying!) from one to another location of hard drive is probably totally irrelevant. Also if there is any dragging and dropping process involved and how do they end, after being dropped - as the folders or just as the big group of files that have been located before, in all folders together, is probably irrelevant to what Im going to ask too. If is not and if the answer depends on this then please let me know but I think it shouldn't.

Ok by now I described what I had to so I can finally ask my question:

Am I absolutelly required to have a function that will ''remember'' (or ''record'') to which exact folder does specific link belong? Or can I avoid this function?

I guess (guessing might result as wrong thinking) that I must have this function otherwise the software Y won't ''know'' to which folder does a specific link belong, even if the order is exactly the same. Another reason for this is that dragging and dropping of those folders can be involved. The third reason is that the amount of files in the folders vary.

Hopefully I was understandable enough because clear explanation of question with description is a key point to the answer.

Thank you.